Sports and Fitness Program Assistant 24-25 1.0 FTE
MMSD is seeking highly motivated and energetic applicants for openings for the 2024-2025 school year. The Madison Metropolitan School District actively seeks and encourages women and candidates of color to apply.
Becoming a Model School District
The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.
Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff
We firmly believe and are here to create a work environment that is challenging and rewarding, while supporting you in your career path. We aim to foster, cultivate, and retain a skilled workforce that supports and mirrors the diversity of our student population.
We know this vision doesn’t come to life without dynamic leaders in every school. For more information on our teacher screening and selection process, please visit our TEACH Madison webpage.
About Our District
The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 27,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.
Purpose of Position: Provide administrative and clerical support for year-round MSCR fitness and sports programs and staff.
Essential Functions, Duties, and Responsibilities
Develop a thorough understanding of MSCR programs (i.e. season calendars, program descriptions and schedules, facilities, fees, registration procedures)
Serve as lead clerical support for youth & adult fitness programs and youth sports, including instruction, leagues and camps.
Prepare, distribute, and track pre-employment paperwork and contract agreements for part-time and seasonal staff. Process employee payroll and maintain and organize databases of seasonal employees.
Provide excellent customer service, information, and assistance to the public.
Communicate with community members, staff, and supervisors via multiple communication methods (phone, email, website postings, mailings, walk-ins).
Process program registrations using Activenet, TeamSideline and Google documents.
Respond to requests for information and questions in a timely manner
Collect and deposit program fees and manage payments
Maintain accurate records and assist with data collection.
Prepare materials and information for the MSCR program guide.
Regular communication with supervisor/staff in a timely manner.
Provide reception coverage, as scheduled.
Create brochures and program flyers
Provide backup support for other MSCR Program Assistants.
Provide clerical support as requested by MSCR Supervisor and Specialists.
Work as part of the MSCR Fitness & Arts and Sports & Aquatics Team and assist with other duties as assigned in that department.
Actively participate in team and department meetings and professional development.
Other duties as assigned.
Skills, Knowledge and Abilities
Organizational skills and the ability to prioritize multiple tasks, work under tight deadlines, use effective time management, and work with interruptions.
Ability and comfort level with learning new technology/software and HR processes.
Ability to maintain accurate and confidential records.
Ability to work independently and with efficiency.
Knowledge of generally accepted accounting and/or recordkeeping practices.
Ability to communicate with a diverse clientele and staff in a courteous and professional manner, both oral and written.
- Locations MSCR West
- Hours a Week:
40 hours per week.
- Work Hours:
8 hours between 8am and 5pm.
- Pay Rate:
$25.73
- Minimum Qualifications:
Three years of successful office experience or a combination of experience and formal training equivalent to three years
● Excellent problem-solving ability
● Ability to proficiently use a PC, and software including Microsoft Word, Excel, Gmail, Google Calendar and Google Drive
● Ability to communicate with a diverse clientele and staff in a courteous and professional manner, both orally and in writing
● Experience working cross-culturally and/or commitment to work towards improving one’s own cultural competence, i.e., valuing difference/diversity, recognizing personal limitations in one’s skills and expertise, and having the desire to learn in these areas
- Preferred Qualifications:
Experience working in database systems. Examples include: ACTIVENET, MUNIS, TeamSidelines, & Children’s Long-Term Support (CLTS) Program.
● Ability to work effectively and efficiently, balancing multiple tasks and programs and the work of several supervisors.
● Ability to work with multiple supervisors and adapt to different work styles
● Bilingual in Spanish.
- Other Information:
The Madison Metropolitan School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Next Steps:
If you have self-identified as a bilingual fluency in Spanish and/or Hmong you may be invited to complete language proficiency testing if you have not yet completed one. This can include a verbal, written, and reading assessment.
Based on reviewing your application, a hiring manager may reach out to you to schedule an interview.
